Streamline your invoice processing and approval process
Invoice processing and approval
The standard Oracle E-Business Suite invoice handling is a labor-intensive process and sometimes an incredible hassle. The manual entry of invoices and manual matching of purchase orders is a time-consuming and costly process in the best of times. Lost invoices, payments overdue, and no grip on the approval process are insurmountable with a paper invoice approval. The time involved in entering, matching and approving invoices is considerable. This does not even mention the fragment time it takes before multiple employees or departments have approved the same invoice.
Solution
These problems are a thing of the past with APRO Imaging. This user-friendly, intelligent application is designed for Oracle E-Business Suite to lighten or reduce an important part of the purchase to pay process. It removes the need for manually entering invoice data and the instant availability of the invoice image in many modules of Oracle is a huge advantage for the approval process. The automated reminders ensure a rapid response in the approval process. All throughout, the system records Key Performance Indicators to help users continuously to monitor the working processes.
Process
So, how does this solution work? APRO Imaging makes invoice processing a matter of a few easy steps:
1. APRO Imaging uses Full Text Optical Character Recognition (contextual OCR) and Intelligent Character Recognition (ICR) to retrieve data from images in an intelligent way, according to preset search criteria that can be maintained by the users.
2. The retrieved data can be entered (semi) automatic in Oracle Payables or via the Oracle open interface for matching purposes. The invoice image will be available in a number of Oracle applications, including Payables, General Ledger, Fixed Assets, Purchasing and Projects.
3. Once processed in Oracle, the invoices go through the APRO Imaging Workflow to all the different users that must give their approval (including parallel approval). If any of these users are unexpectedly absent, the invoice manager can reroute the invoice to another authorized user. The workflow sends automatic notifications if users don’t respond on time and the invoice tracking functionality keeps a history of everything that is done with the invoice (forwarding, approving, etc).
APRO Imaging is a flexible, intuitive solution that uses advanced technology to give you maximum control over your invoice flow with minimum effort. With the automated invoice processing and easy to use approval workflow, this ‘plug and play’ application is fully integrated with Oracle E-Business Suite.
Get more out of your Oracle E-Business Suite:
Streamline your invoice processing and approval process