Automate the process
Especially in shared service centers, companies can benefit of further automating the processing of payment files and electronic banking statements. No more user actions are necessary to select different payment batches in Oracle Payables and to create the payment files. Also no more user actions are necessary to process electronic banking files delivered by the electronic banking software of the bank and process these files to Receivables and/or Cash Management. APRO Unattended will do all the work from one central location. This way all the communication with the bank can be centralized.
The APRO Automatic processing module can be used on top of the APRO Banking Gateway.
Example I - Automate payment process
Suppose your company has more then 20 branches in one country. All branches do their own accounting in the same Oracle Applications environment but in different organizations. They all pay their supplier invoices 3 times a week creating payment batches in Oracle Payables and sending the payment batches, after converting these into payment files, using electronic banking software to the bank. That means that for all branches software for electronic banking should be installed and that at all branches somebody must spend time at creating a payment file from the payment batch, getting the right authorizations and sending the file to the bank.
Using APRO Automatic processing the users at the branches create their payment batches as they normally do in Oracle Payables. After they have confirmed the payment batch in Oracle Payables they are ready. APRO Automatic processing will periodically fetch all the confirmed payment batches of a specified payment format from Oracle Payables (and when used also from the APRO Refund module) and create one payment file (with all the payment batches) for the bank.
The users at the branches are informed by mail that the payment batch is processed. If there are problems with a certain payment batch (for example when of the bank account numbers is incorrect), a special e-mail will be send to the functional manager of the APRO Banking Gateway.
Instead of 20 people that have to be trained in working with the APRO Banking Gateway and with the electronic banking software of the bank you can do the same job with one authorized person. Instead of 20 installations of the APRO Banking Gateway and the electronic banking software you can do the job with one installation.
Example II - Automate processing of bank statements
You have decided to work with ABN AMRO as your bank for all your branches in Europe. The bank statements of all the bank account numbers of those branches then can be retrieved in file by the web based electronic banking application of ABN AMRO, Access online.
APRO Automatic processing can automatically process the file(s) with those bank statements that are put in specified directories by the Access online software. After selecting the file(s) it can automatically recognize invoice numbers, payments, miscellaneous receipts and process the contents of the file(s) to the different interfaces of Oracle Financials. Because the APRO Banking Gateway can start up those interfaces automatically no user interference is necessary.
The bank statements for all the countries and all the bank accounts will be processed automatically and will result in bank statements in Cash Management and receipts in Receivables. The only thing the users in the different countries have to do is to take care of some unidentified and unapplied receipts in Oracle Receivables and to take care of some unreconciled statement lines in Cash Management.
More then 150 different electronic bank statement formats are supported.